Junior Back Office Administrator – Mont-Saint-Guibert


Are you the administrative all-rounder WESTPOLE is looking for? We are looking for someone who can join our Back Office team. He/ she will be responsible for the billing and ordering cycle for one of our business units.


Sales Administration

  • You are responsible for ordering to distributors in close coordination with the Sales Department and/or Project Team (Software, Hardware, etc.) keeping abreast of the delivery times, product (hardware/software) specification.
  • If needed, you carry out and approve all incoming invoices coming from suppliers concerning the Business. (Prices, quantity, timing).
  • You don’t see problems, you only see solutions! You keep an eye on orders, delivery delays, invoicing, maintenance, etc.)
  • You often act as the contact person in the Sales Department for exchanging information regarding orders fulfilment, the accuracy of billings to the customer, and centralizes all the documents related to projects, clients. (Purchase orders, packing slips, invoices, timesheet, etc.). Takes part if needed to the internal Sales/ Operational meetings.
  • You handle different administrative tasks to support and assist his/her manager
  • You do the follow-up, centralize and archive, in accordance with internal process and procedures, all the documents related to the department.


  • You are responsible for the autonomously production of accurate and timely customer billings if needed in coordination with the Sales Department or Project Managers. Keeping constantly abreast of the projects evolution to be able to plan the invoicing & closing of the projects.
  • You ensure the production of quality, accurate and timely customer billings if needed in coordination with the Sales Department or Project Managers.
  • You are responsible for the update of ERP database and files for the Billing and Sales administration. Gives information to the “Revenue Officer” to make sure that the gross margin is correct and allocated the proper period and project.


If you recognize yourself in the description below, we are looking forward to your application!

  • You have the talent to set priorities,
  • You work fast yet structured
  • You are able to switch tasks quickly and help your colleagues to focus on the right prio’s
  • You have an excellent knowledge of English and French (written + spoken), Dutch is a plus
  • Good knowledge of Office tools and ERP Software (SAP)
  • Good commercial mind and attitude.


Working at WESTPOLE, you’ll receive:

  • An open-ended contract
  • A competitive salary (including meal vouchers, hospital and group insurance, net allowances for telework, etc.)
  • A smartphone + phone subscription
  • The possibility to combine teamwork in the office with remote working days
  • Real career possibilities with a possibility to follow trainings
  • A good work-life balance
  • A team of supportive colleagues who’ll make you feel at home
  • The opportunity to turn these colleagues into friends during our numerous events, Friday drinks etc.


You can contact us via [email protected] look forward to hearing from you!

Kind regards


Our values

We do not only have a set of value that guide our daily choices, but they are really embedded in our DNA. We call it WESTPOLE MENTALITY. Our culture respects individuality and growth for each employee, and if you join our family you will be in contact every day with our values, which represent the way we face our daily challenges.